Hobart Bike Plan Presentation and SPLH AGM

We are pleased to invite all of Streets People Love Hobart’s supporters to the second Annual General Meeting (AGM) of Streets People Love Hobart Inc.

The AGM is an opportunity to reflect on the highlights for our second year (and there have been many!), elect the committee, and set the foundation for the year ahead.

There are four committee members that will not renominate, so if you are passionate about having streets that provide transport choice in Greater Hobart, please consider nominating for a Office bearer role (President, Vice President, Secretary or Treasurer) or as a general committee member.

Following the AGM, lunch will be served, and then we have a guest speaker - Allison Blazosky, Senior Transport Planner from City of Hobart. Allie will outline the Hobart Bike Plan that was recently endorsed by Council, including the data that underpins the route selections, safety treatments and priority projects over the coming five years.

For this years AGM we have chosen Source Eco-Hub (part of UTas Sandy Bay campus), as it offers a comfortable meeting space, overlooking its sustainable community garden (and a vegan lunch!)

Date: Sunday 13 Sept 2026
Time: Doors open from 10:30, with AGM starting at 11:00am
Venue: Source Eco-Hub, 12 French St, Sandy Bay TAS 7005
Catering (optional, $17): Vegan lunch, with herbal teas

Register Now

We will share the Agenda, nomination forms (including a short description of what the office bearer roles entail), and the Minutes from last year's AGM, by Sunday 30 August. The Annual Report will be tabled at the meeting.

Everyone that has supported Streets People Love Hobart is encouraged to become an association member and come to the AGM.

Second Annual General Meeting — Agenda

Date: Sunday 13 September 2026

Time: Doors open 10:30 am · AGM 11:00 am – 12:00 pm · lunch 12:00 pm · Hobart Bike Plan presentation 12:30 pm · social time 1:15 pm · pack-up 1:45 pm

Venue: Source Eco-Hub, 12 French Street, Sandy Bay TAS 7005

RSVP: https://events.humanitix.com/hobart-bike-plan-presentation-and-splh-agm (optional vegan and gluten-free lunch with herbal teas, $17)

Contact: secretary@streetspeoplelovehobart.au

MC: Bill Harvey · Chair of AGM business: determined under rule 17 at the start of the meeting — see item 2

Notes for members

• Only current members of Streets People Love Hobart Inc may vote. Not yet a member? Registering for the AGM through Humanitix (https://events.humanitix.com/hobart-bike-plan-presentation-and-splh-agm) doubles as your membership application — membership is free.
• Quorum is 5 voting members (rule 16(3)).
• Nominations for the committee close Tuesday 8 September 2026 (rule 26). See the attached Committee nominations 2026 document. Positions still unfilled on the day will be opened to nominations from the floor.
• Apologies to secretary@streetspeoplelovehobart.au.
• Everyone attending is a member: registration through Humanitix is your membership application and is approved before the meeting.
• Rule references are to the Rules of Association of Streets People Love Hobart Inc, adopted by special resolution on 1 June 2025.

Before the meeting

The committee will meet before the AGM to:

1. appoint an officer under rule 5(2)(c) to approve the membership requests received through AGM registration, so that the register of members is up to date on the day;
2. determine the ballot method for any contested position (rule 26(6));
3. confirm arrangements for minutes (Pen Clark has offered to take minutes, with Ben Clark as backup).

Running order (indicative)

1. Opening and welcome

Bill Harvey (MC) welcomes attendees, gives the Acknowledgement of Country, outlines the shape of the day, and hands to the Chair for the formal business.

2. Chairperson

Rule 17 sets who chairs a general meeting, in this order:

• (a) the President — the office is vacant;
• (b) the Senior Vice-President, Bruce Levett 
• (c) the Vice-President, Hayden Norfolk
• (d) if no officer in (a)–(c) is present, the members present and entitled to vote elect a member of the Association to chair.

Hayden Norfolk does not wish to chair. 

Motion (only if required): "That ______________________, a member of the Association, be elected to chair this Annual General Meeting." 

Mover: ________ Seconder: ________

3. Attendance, apologies and quorum

• Record of members present and apologies received.
• The Chair confirms a quorum of at least 5 voting members (rule 16(3)).
• Membership. The Chair notes that membership requests received through AGM registration have been approved under rule 5(2)(c) by the officer appointed by the committee, and that the register of members has been updated. Only members on the register may vote or be nominated. (No motion — membership approval is a committee function under rule 5, not a general-meeting one.)

4. Confirmation of minutes of the First Annual General Meeting (rule 13(5)(a))

Minutes of the First General Meeting held on Sunday 1 June 2025 at the Lord Mayor's Court Room, Town Hall, Hobart (attached).

Motion: "That the minutes of the First General Meeting of Streets People Love Hobart Incorporated held on 1 June 2025 be confirmed as a true and correct record." Mover: ________ Seconder: ________

5. Reports on the year 1 July 2025 – 30 June 2026 (rule 13(5)(b))

5.1 President's report and Annual Report 2025-26 — presented by Mark Donnellon, outgoing President

5.2 Treasurer's report for the financial year ended 30 June 2026 — Anna Blake, Treasurer 

5.3 Report on public submissions — Ben Clark 

Questions from members.

Motion: "That the Annual Report 2025-26, including the President's report and the Treasurer's report, be received." Mover: ________ Seconder: ________

6. Election of officers and ordinary committee members (rules 13(5)(c), 24, 25 and 26)

6.1 Thank you current and previous committee members

Current

• Anna Blake (Treasurer)
• Anna Johnston (Committee Member)
• Bruce Levett (Senior VP)
• Elliot Braham (Public Officer)
• Hayden Norfolk (Vice President)

Previous

• Di Elliffe (Acting Treasurer)
• Elizabeth Smith (Secretary)
• Mark Donnellon (President)
• Michael Sumner (Committee Member)

6.2 Declaration of vacancies. 

Every officer and ordinary committee member holds office until the end of this Annual General Meeting (rules 24(4) and 25(2)). The Chair declares all positions vacant. The committee consists of six officers and up to two ordinary committee members:

• President
• Senior Vice-President
• Vice-President
• Treasurer
• Secretary
• Public Officer
• Ordinary Committee Member
• Ordinary Committee Member

6.3 Written nominations. The Chair reads the nominations delivered to the Public Officer by Tuesday 8 September 2026 (rule 26(1)).

How to nominate

Under rule 26 a nomination must be *in writing*, made by two members, with the written consent of the candidate, and delivered to the Public Officer at least five days before the AGM. The easiest way to do this is by email:

1. The nominee emails secretary@streetspeoplelovehobart.au stating the position or positions they consent to be nominated for (in order of preference if more than one).

2. Two nominators each email secretary@streetspeoplelovehobart.au naming the nominee and the position.

6.4 Uncontested and contested positions. Where the number of nominations for a position equals the number of vacancies, the nominees are declared elected (rule 26(3)). Where there are more nominations than vacancies, a ballot is held (rule 26(4)) in the manner determined by the committee (rule 26(6)) — expected to be by show of hands, or by paper ballot if any member requests one, counted by two members who are not candidates.

6.5 Nominations from the floor. For any position still unfilled, further nominations are taken from the floor (rule 26(2)). Each nominee must be on the register of members at the time, consent to the nomination, and be nominated and seconded by two members who are also on the register. If floor nominations exceed the remaining vacancies, a ballot is held (rule 26(5)).

6.6 Declaration of results. The incoming officers and committee members take office at the close of this Annual General Meeting.

Notes: an office not filled at the AGM becomes a casual vacancy that the committee may fill (rules 24(5)–(6), 25(3)–(4)). A vacancy in the office of Public Officer must be filled within 14 days (Associations Incorporation Act 1964, s 14(1B)); the Public Officer must be 18 or older and resident in Tasmania.

7. Auditor (rule 13(5)(d))

Motion: "That, the Association being exempt from the audit requirement under section 24(1C) of the Associations Incorporation Act 1964 on the basis that its annual revenue is below $250,000, no auditor be appointed; and that the committee review the position each year and appoint an auditor if the exemption ceases to apply." Mover: ________ Seconder: ________

8. Remuneration (rule 13(5)(e))

Motion: "That no remuneration be paid to officers, committee members or other persons acting on behalf of the Association, other than reimbursement of expenses approved in accordance with the Association's financial procedures." Mover: ________ Seconder: ________

9. Brand articulation project

Update from Anna Blake (Treasurer) and Ebony Campbell (eco creative studio) on the mission, vision and values project with eco creative studio (Always Imagine Pty Ltd): scope, timeline (August – November 2026), and how members can take part (member survey, one-to-one conversations, half-day workshop). For information and discussion; no motion required.

10. Project leaders

Is there a project YOU would like to lead? SPLH can help you find other interested volunteers and facilitate comms, finance, etc.

11. General business

Matters raised by members. Items needing a decision for which notice has not been given are referred to the incoming committee.

12. Close

The Chair thanks the outgoing committee members, contributors and volunteers and closes the meeting (12:00 pm), handing back to the MC for lunch and the Hobart Bike Plan presentation at 12:30 pm.

After the meeting (incoming committee and Public Officer)

• Notify the change of office bearers to Consumer, Building and Occupational Services (CBOS) — form: Changes of Particulars of Association Office Bearers.
• Fill any Public Officer vacancy within 14 days (Act s 14(1B)).
• Lodge the 2025-26 annual return (signed by the Public Officer) by 31 December 2026 (Act s 24B(1A)).
• If the Public Officer was absent, the Public Officer finalises the minutes from the minute-taker's notes.
• Update bank signatories, Google Workspace and website committee page.
• Set the 2026-27 committee meeting schedule (at least once every three months, rule 28(1)) and fix the first meeting date.

Attachments

1. Minutes of the First General Meeting, 1 June 2025 - AGM meeting 1 June 25.pdf
2. Annual Report 2025-26 (tabled at the meeting)
3. Treasurer's report 2025-26 (tabled at the meeting)
4. Rules of Association, adopted 1 June 2025 — SPLH Rules of Association - ADOPTED.pdf